Office manager

Posted

July 25 2021

Locations

Bosnia & Herzegovina

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

LOCATION: Sarajevo, BiH

RESPONSIBILITIES:

  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Book travel arrangement for the team traveling, hotel, flight, car, travel insurance
  • Proposing the best vendor and providers for Travel and insurance and negotiate conditions with Finance and Management
  • Take care of company contract Archiving
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

 REQUIREMENTS:

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

 WE OFFER:

  • An excellent international team in Slovenia, Bosnia and Herzegovina, Serbia, and USA
  • Education, coaching, and support for your personal development
  • An international, professional environment with exciting opportunities
  • Many benefits that support your personal life: flexible working hours, family-friendly business.

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